Comprehensive Guide on Documents Required for NGO Registration in India

In India, starting a non-governmental organization (NGO) is a beneficial idea because NGOs do a lot to help social issues and the well-being of communities. But in order to join an NGO, you have to follow some legal steps, especially when it comes to documents. Understanding the necessary documents for NGO registration and how to obtain them can streamline the process.

Registration Procedures and Documents Required for NGO

NGOs can register under the following three major acts of Indian law:

• The Indian Trust Act, 1882 (for Trusts)
• For Societies, the Societies Registration Act of 1860 will be applicable.
• The Companies Act of 2013 (for Companies Operating Under Section 8).

The exact documents needed to register an NGO depend on the type of registration. Here is a full list of the documents that you need to register each type of NGO:

Documents Required for Registration of NGO in India (Trusts)

• Trust Deed: This is the main document that describes the Trust’s goals, members, and rules.
• PAN Card of the Settler and Trustees: It is necessary to have a copy of the PAN card belonging to each trustee and settler.
• Address Proof of Settler and Trustees: An Aadhar card, passport, driver’s license, or voter ID are all acceptable forms of proof of address.
• Address Proof of the Registered Office: If the office is rented, submit the rent agreement or the utility bill (water or electricity).
• Photographs: Passport-sized photographs of all trustees.

Documents Required for NGO Registration (Societies)

• Memorandum of Association (MoA): Outlines the goals of the society and the information about its members.
• Rules and Regulations of the Society: Describes the society’s operational framework.
• ID Proofs of Members: Aadhar Card, Passport, or any government-approved ID.
• Address Proof of Members and Registered Office: The office location’s rent agreement or utility bill.
• Covering Letter: A letter of request signed by the founding members was sent to the registrar.

Required Documents for Non-Governmental Organizations (Companies Involved in Section 8).

• Digital Signature Certificate (DSC): Required for all directors who are being planned.
• Director Identification Number (DIN): Obligatory for each and every director.
• Memorandum of Association (MoA) and Articles of Association (AoA): The Memorandum of Association (MoA) and Articles of Association (AoA) outline the organization’s mission and operational guidelines.
• ID proofs and address proofs of directors: Aadhar card, passport, or other government-approved IDs.
• Declaration by the Directors: Expressing their dedication to the goals of the organization.

A List of Documents that are Required for the Registration of Non-Governmental Organizations in India

No matter the kind of NGO, all registrations require the same set of documents:

• All founding members’ PAN cards.
• Address the registered office and provide proof for each member.
• The members’ passport-sized photos were taken.
• Either a rental agreement or proof of ownership must be shown to the registered office in order to fulfil registration requirements.

Additional Documents Required for NGO Darpan Registration

A government portal that promotes transparency as well as collaboration between NGOs and government organizations is called NGO Darpan. The list of documents needed to register with NGO Darpan is provided below:

• The NGO’s PAN card is required.
• Registration Certificate: For Section 8 companies, the certificate of incorporation, trust deed, or society registration certificate.
• Details of Chief Functionary: Including evidence of address and identification.
• Bank Account Details: Evidence of an NGO-owned bank account.

Documents Required for NGO 12A Registration

12A registration allows non-governmental organizations to qualify for income tax exemptions. The following documents are required in order to register a non-governmental organization (NGO) under section 12A:

• Application Form 10A: Submitted online through the webpage of the Income Tax Department.
• Registration Certificate and MoA/AoA: Based on the kind of NGO.
• PAN card of the NGO.
• Financial Statements: Audit reports from the previous three years or, if the company is new, its anticipated financials.
• Proof of Activities: Information or summaries of the NGO’s operations.

Which Documents Required for MSME Registration for NGO?

The following documents are required for an NGO to register as an MSME:

• Aadhar card of the chief functionary.
• PAN card of the NGO.
• Registration Certificate: Certificates of Incorporation, Trust Deeds, and Society Registration Certificates are all examples of documents.
• Bank Account Details: Cancelled cheque and passbook copy.
• Details of Activities: Information on the NGO’s operational sectors.

Summary

To ensure compliance and prevent delays, it is crucial to comprehend the list of documents needed for NGO registration. Having a well-defined checklist can streamline the process, regardless of the documents needed for MSME registration, 12A registration, or NGO Darpan registration. You may concentrate on your NGO’s objective and have a significant impact by making sure you have the right documentation and follow registration requirements.